Welcome to the Google Docs Wikispace!



Google Docs in Plain English From YouTube

What is Google Docs?

Google Docs is an easy-to-use, online tool that can be used for the following:
  • Word Processing
  • Presentations
  • Spreadsheets
  • Forms
  • Drawing
  • Document Storage & More
In Google Docs you can create, share, and collaborate simultaneously with others on stored documents. If you know how to use any word processor, presentation creator or spreadsheet program, you will quickly learn Google Docs. You can even import existing documents.

Google Docs Handouts: Google-Docs.pdf ~ Intro to Google Docs.pdf ~ Google Form.pdf ~ Google Docs Account.pdf


Google Docs Word Processing:

Google Docs word processing does not have all the features of a "full blown" word processor such as Microsoft Word, but it offers other advantages:

  • ease of sharing and collaborating
  • documenting revisions and the ability to "roll back" to previous revisions
  • work from any computer that has Internet access
  • work is saved automatically

How are Educators Using Google Docs? http://www.google.com/educators/weeklyreader.html

Creating a New Google Document File

  • Step #1: Sign in with your Google Account (http://docs.google.com if you need to create an account)
  • Step #2: Click the "New Document" link, located on the upper left-hand side of the screen.
  • Step #3: From the dropdown menu, select Document.

How To Format Documents for Use in Word
  • Google Documents can't be cut and pasted into Microsoft Word—without the formatting getting all messed up, along with the font, size of the letters, and a lot of other stuff.
  • Excellent Workaround--instead of copying, go to "File" and choose "export as Word." This will preserve your formatting and save the document in a Word format.

Getting a Word Count
  • Word count feature is located in the TOOLS drop down menu
  • Word counts are slightly different in Google Documents than in Word
  • Google is a bit more lenient on what constitutes a separate word
  • Most schools and jobs will go by what Word says, so be sure to export to word if word countis important!
docsetting.jpg
Google Docs Document Setting

Document Settings
  • Defaults for documents can be set to select the opening font, line spacing and background color.
  • Located under FORMAT→ Document settings

How To Share a Document and Track Revisions
Google docs has the ability to share a document with multiple users, letting users change (or just view) files. For group projects, this can be a fantastic way to collaborate* Click on the "Share" button in the upper right hand corner of a Google document.
  • You can invite viewers, or collaborators (send them an e-mail invite OR not)
  • Once multiple users are working with a document, select "Revision History" under the FILE menu to track all the revisions and roll back unnecessary changes
  • With multiple collaborators working at once, it is best to simply “refresh” rather than SAVE. (could “wipe out” others work) Users will notice colored "Pins" within the document that marks the collaborators location.

Starring Documents
  • Click the star next to a document name in the folder view to highlight that document as important.
  • Stars help prioritize documents when you have a lot of projects going
  • Click on the star at the top of the column to bring “starred’ documents to the top of the column

Rename a Google Document File: Once you save a document, you can rename the document. From the FILE tab, click the Rename option and a dialog box will open allowing the document to be renamed.


Google Presentation:
  • Presentation is the newest component of Google Docs
  • users can email and upload documents to edit online.
  • Presentations can only exported and imported to and from PowerPoint
  • Files uploaded must be smaller than 10MB
  • When viewing your presentation you can have unlimited commenters
  • Comments are not saved/stored—once the move off the screen you can’t get them back unless you copy and paste them into another document.
  • Comments column is available when the presentation is being viewed--this can be a great feature and area where students can pose questions, add comments, etc.


Google Spreadsheets allow users to:
  • Import and export of .xls, .csv, and .ods formatted data (and export functionality for .pdf and .html).
  • Enjoy intuitive navigation and editing, like any traditional document or spreadsheet.
  • Use formatting and formula editing in spreadsheets so you can calculate results and make your data look the way you want it.
  • Chat in real time with others who are editing your spreadsheet.
  • Invite others (by e-mail address) to edit or view your spreadsheets

Shortcuts Keys for Google Spreadsheets:
  • From the Edit page:
  • Ctrl+B to Bold the selected cells
  • Ctrl+I to Italicize the selected cells
  • Ctrl+U to Underline the selected cells
  • Ctrl+C to Copy cells
  • Ctrl+X to Cut cells
  • Ctrl+V to Paste cells
  • Ctrl+F to open the Find dialog box
  • Ctrl+N to open a New spreadsheet
  • Ctrl+Z to Undo
  • Ctrl+Y to Redo
  • Ctrl+Home to go to the top of the spreadsheet
  • Ctrl+End to go to the end of the spreadsheet
  • Page Up to go up the page faster
  • Page Down to go down the page faster

Google Forms (used for creating surveys, etc.):

Here is a handout on creating a Google Form: Google Form.pdf
Follow these steps to create a new form:
  • Select Create NEW FORM (in the top left corner
  • Add your survey form questions, the name of hte form, etc.
  • Select a theme (if you want one)
  • The web address for the form will appear at the bottom--it is usually much longer than most would like. You can use tinyurl: (http://www.tinyurl.com)
  • Send the web address to others and have them complete the form/survey
  • Results will appear in spreadsheet form in your google docs account
  • Open the Spreadsheet and select FORM from the menu and SHOW SUMMARY OF RESPONSES
  • How are Educators Using Google Forms/Survey--check out this blog


How to Share a Document & Track Revisions
Google docs has the ability to share a document with multiple users, letting users change (or just view) files. For group projects, this can be a fantastic way to collaborate!
  • Click on the "Share" button in the upper right hand corner of a Google document. (word processing, spreadsheet or presentation)
  • You can invite viewers, or collaborators (send them an e-mail invite OR not)
  • Once multiple users are working with a document, select "Revisions" under the FILE menu to track all the revisions and roll back unnecessary changes
  • With multiple collaborators working at once, it is best to simply “refresh” rather than SAVE. (could “wipe out” others work)




Key Combination Shortcuts for Google Docs



Ctrl+A / Ctrl+5 to Select All
Ctrl+B to Bold
Ctrl+C to Copy
Ctrl+End to go to the end of the document
Ctrl+F to open the Find dialog box
Ctrl+Home to go to the top of the document
Ctrl+I to Italicize
Ctrl+K to Insert Link
Ctrl+M to Insert Comment
Ctrl+O to open the Open dialog box
Ctrl+P to Print the document
Ctrl+N to open a New document
Ctrl+S to Save document
Ctrl+V to Paste
Ctrl+W to Close document
Ctrl+X to Cut
Ctrl+Y to Redo
Ctrl+Z to Undo